Reach the Most Important Buyers in Commercial Vehicle Transportation

When it comes to interacting with the industry’s leading equipment purchasers, there’s no place like the exhibit floor at TMC’s Annual Meeting. Reserve your booth today and join us in Nashville, TN for trucking’s #1 technology trade show!

TMC Annual Meeting attendees are the most influential buyers in commercial vehicle transportation. They include presidents and CEOs, senior maintenance and equipment executives, directors of maintenance, fleet managers and other key decision makers responsible for millions of pieces of equipment in every possible vehicle vocation.

Returning in 2025:

  • Technology Ride Along: TMC is enhancing its 2025 Annual Meeting & Transportation Technology Exhibition once again by offering a "Technology Ride Along" that will showcase cutting-edge/emerging technologies via a live demonstration (e.g., ride along) format. Specific technology categories will be identified by staff and vetted by TMC's volunteer Meeting Planning Committee, and TMC exhibitors with offerings in those areas of interest will be approached to demonstrate as part of this meeting segment. 

For more information please contact our exhibits and sponsorships team:   
Dan Duggan DDuggan@trucking.org | 703-838-1756   
Chris Blevins CBlevins@trucking.org | 703-838-1782   
Janine Taylor JTaylor@trucking.org | 703-838-1923

2025 Exhibitor Information 

 
 
 
 

Booth Inclusions

  • Complimentary exhibitor badges (see allotments) 
  • Opportunity to reserve a TMC Annual sponsorship 
  • Pipe and drape 
  • Online profile with logo 
  • Company description and product categories listed in the mobile app and exhibitor directory 
  • Onsite attendee list (hard copy only - an electronic version will be not provided)
     

Exhibit Booth Personnel Registration

New for 2025, Exhibit Booth Personnel registration for Exhibitor-Only badges is accessible ONLY through the TMCA25 Exhibitor Hub. Your company's Primary Booth Contact will receive an email from ataexhibits@trucking.org with additional information and instructions on the new registration process for booth personnel.

When registering your team through the Hub:

  • The first slot must have a registration. This slot will also receive the additional paid badge invoices.
  • Any unused Attendee slots must be marked 'not needed'.
  • Registrations are incomplete until you reach the 'Thank You' receipt page.
  • Slot changes can be made at any time.
  • Additional paid badge invoices must be paid before the confirmation email will generate and send.

Exhibitor-Only Badge Registration Types

  • FREE- $0
  • ADDITIONAL PAID - $300

Any Registration more than the allotted Exhibitor-only badges must be processed at the Full Meeting registration rates.

TMC encourages all attendees to be fully registered so they may have full access to all open TMC task forces, study groups, educational sessions, and social/meal functions.

Exhibitor-only badges only provide access to the exhibit area and a limited number of select sessions/events, which include The General Associates Meeting on Monday and How TMC Works for You: A Special Session for Exhibitor Personnel on Tuesday, during TMC’s 2025 Annual Meeting. For more information on registration options, visit our registration page.

Important Deadlines

  • Exhibitor Sub-block Requests (only for booths of 600 sq. ft or more) - December 27
  • Final Housing List (only for booths of 600 sq. ft or more) - January 9
  • Early-Bird TMC/ATA Member Rates - February 5
  • Discounted Hotel Rate - February 5
  • Meeting Registration Cancellation - February 5 (See Change & Cancellation Policy below)
  • Change/Substitution/Transfer - February 21 (See Change & Cancellation Policy below)
  • New Email/Fax Full Meeting Registrations - February 28 (After February 28, Online & Onsite reg only)
  • Exhibitor Registration Portal Shutdown - February 28 (After February 28, Onsite reg only)

Change & Cancellation Policy

ALL change and cancellation requests require written notification and will not be processed by phone. Changes include profile updates, substitutions and transfers. Send all written notifications to registrations@trucking.org.

CHANGES: Friday, February 21 is the deadline for all change/substitution/transfer email/fax requests. The TMC Exhibit Booth Registration Portal will be turned off COB on Friday, February 28. Beginning Sunday, March 9 change requests can be made onsite at the TMC Registration Desk.

CANCELLATIONS: Wednesday, February 5 is the deadline to cancel an Additional Paid Exhibitor-Only registration and receive a refund less a $50 per person cancellation fee.

No refunds for registration fees will be processed for cancellations received after February 5.

The deadline to submit new registrations and make changes via the TMC Exhibitor Booth Registration Portal is COB, Friday, February 28.